Timecard X

To delete all punches for a specific row, click the “X” icon located on the left side of the timecard, in the row to be deleted, and then click “Yes” in the “Warning” pop up.
Will show on the timecard and in the totals on the bottom-left of the screen. Will not add to the totals on the timecard FCTT FMLA - Compensatory Time Taken: Employee wishes to use Compensatory Time Taken while out on FMLA leave once his/her Sick quota is exhausted. Comp Time Taken FFSB: FMLA - Faculty Sick Bank.
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May 2006 T&A Pay Codes Manual Payroll Operations Division INTRODUCTION The Time and Attendance (T&A) recording and reporting instructions in this volume are intended to ensure that biweekly payroll and related data is processed correctly.

Learn the meaning of MyTime Entry terms.

Timesheets replaced by Ecotime

Note that MyTime, TAR, UC San Diego Health's HBS-TPS, Temporary Employment Services' TOPS, Resource Management & Planning's (RMP) HBS Time Suite and many current paper timesheet submissions will be replaced by Ecotime as a requirement for UCPath integration.

Learn about Ecotime, training options and the rollout at ecotime.ucsd.edu

This is a list of commonly used Timekeeping and MyTime UCSD specific terms. If you notice any omissions or mistakes, let us know.

Free Excel Timesheet Calculator Template

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Barnard Works Timesheet

- A -
Accepted	Timekeepers accept timecards after they are reviewed for accuracy.
Activity Period	Pay cycle in which time activity happened.
Additional Hours	Hours worked in addition to the employee's fixed work schedule. Available only to Non-exempt exception reporting employees. Hours are paid based on the employee's OT designation.
Appointment	The job position an employee holds.
Appointment Summary	Time entry totals reported by the employee to a particular appointment.
Approved	Timecard for activity period has been approved (confirmed) by supervisor or time approver.
Approver Tools	Section for supervisor and time approver to approve employees timecards and view timecard history.
Approvers	Supervisor and/or time approvers who have the delegated authority to approve an employee's timecard activity.
- B -
Biweekly	Pay cycle consisting of 80 hours. Exclusive to Non-exempt employees.
Biweekly Reporting	Timekeeper's work queue to review and accept timecards entered by employees.
- C -
Comp Plus Used	Compensatory time usage at premium time rate. Time reported as straight time rate. Time has already been converted to time and a half rate when earned.
Comp Time	Compensatory time off with pay in lieu of overtime pay.
Comp Used	Compesatory time usage at straight time rate.
Current Reporting Period	Pay period cycle that is currently open for timekeeping entry.
- D -
Denied	Timecard has been denied by supervisor or time approver, returned back to the employee for correction.
Distribution	Pay line with information of funding source, percentage of time to be charged, rate of pay, and time reporting requirements.
Distribution Spreading	Displays all active distributions from PPS. System will automatically spread the time reported according to the distribution percentage as long as the distribution percentages add up to the appointment percentages,
DOS	Description Of Service which describes the various types of compensation in PPS.
- E -
Entered in Period	Pay cycle period in which time entries were reported by employee.
Exception Reporting	Group of employees (Sub 0 and Sub 1) who are automatically paid from the payroll system and who are required to report exceptions to hours worked. Such as vacation, sick, jury duty, administrative leave, voting, military leave and no pay.
- F -
- G -
- H -
Hours Worked	Actual hours at work during the survey reference week.
- I -
- J -
- K -
- L -
Leave Balances	Summary report of leave accruals for vacation, sick time and compensatory time activity.
- M -
Mark Out of Band	Timekeeper feature to mark timecards not processed through MTE, but processed in TAR or manually. Timekeeper note must be entered if using this feature.
Monthly Reporting	Timekeeper's work queue to review and accept timecards entered by employees. Pay cycle exclusive to exempt employees.
- N -
- O -
OT Designation	Non-exempt employees choice for overtime payment. Overtime can be paid or compensatory. MTE defaults to comp time.
Other Code	Section to report hours other than vacation, sick, regular, OTS and OTP. Other hours include administrative leave with pay, voting time off, comp time earn, comp time usage, jury duty, military leave, and no pay. See Timekeeping:Other Codes for full descriptions.
Outstanding Time Approvals	Employees' timecard that have not been approved by the supervisor or time approver. These timecards are for prior pay period cycles.
Override Totals Summary	Timekeeper's feature to override REG, OTS, OTP and/or Holiday hours listed in the Totals Summary section.
Overtime	Working hours in addition to those of a regular schedule. A regular schedule consists of 40 hours a week.
- P -
Pending Time Approvals	Current pay cycle period timecards pending approval from supervisor or time approver. Timecards that are not approved in the current pay cycle period become outstanding.
Primary Timekeeper	Departmental contact person for timekeeping questions and issues.
PTR	Payroll Timekeeping Report commonly known as timecard or timesheet.
- Q -
- R -
Retro	Total number of hours reported in current pay cycle for a prior activity period. An adjustment to a previous cycle.
Retro Change	Section which displays only the adjustments made to the retro timecard. Number of hours which will be process in the current open pay cycle.
- S -
Saved	Employee has entered hours in timecard, has not yet submitted it for approval. Note: Hours entered in MTE should have been pre-approved before being entered.
Status	Current timecard status. There are 6 different statuses: Saved, Submitted, Pending, Approved, Denied and Accepted.
Status Activity	Date and time stamp of timecard activity in the different statuses.
Sub	One digit number associated with employee's appointment type and timekeeping requirement. Sub 0: Academic Salary Roll Sub 1: Staff Salary and Hourly Roll -Automatically paid from PPS Sub 2: General Assistance, Positive Pay staff
Submitted	Timecard has been submitted by employee and is pending approval from supervisor.
Spread Distributions	Section for timekeeper to spread time entered into the different funding sources available.
Supervisor	Individual who supervises an employee's work direction, assignments and schedule.
- T -
Time Approver	Individual who has been designated as alternate to approve time entered by an employee. Someone who acts as a back-up to the supervisor for timecard approval.
Timecards Missing or Requiring Action	Employees' timecards that have not yet been entered or are Saved or Denied.
Timekeeper	Individual who review timecards for accuracy and funding distribution. Timekeepers accept timecards.
Timekeeper Code	Code which defines a group of employees for timekeeping processes.
Timekeeper Notes	Section for timekeepers to enter comments relating to timecard. Only timekeepers see this section.
Timekeeper Reporting	Section for timekeepers to review and accept time entered, calculations and distribution spreading.
Totals	Total number of hours entered for an activity period. It includes all hours reported for the pay period.
Total Appt %	Percent of time an employee is expected to work in an appointment.
Total Hours	Total number of hours available for work in pay cycle.
Totals summary	Timekeeper's section of all hours entered by employee for all appointments. The hours listed here must equal the hours spread below in the Distribution Spreading section.
- U -
- V -
- W -
WSP	Work Study Program indicator of the type of work study.
- X -
- Y -
- Z -